Users can electronically pay taxes and File Form 940 with federal agencies through the QuickBooks application. It is recommended that you update your tax table regularly because it calculates the amount of tax you must pay according to the government's most recent guidelines. The steps for filing the federal Form 940 vary depending on which QuickBooks payroll service you use. Filing Form 940 is easiest when done through QuickBooks Assisted payroll and a bit complex when using QuickBooks basic/standard. QB also offers an option to either manually file Form 940 or E-file it.

Are you having trouble filing your QuickBooks payroll Form 940 and need some technical assistance? Simply contact an expert at (855)-738-0359, and they will walk you through the process step by step.

E-file and E-pay Form 940 in QuickBooks

Step 1- Set Up federal e-file and e-pay

Users need to enroll their businesses with the IRS Electronic Federal tax payment System to set up an E-file and pay system. Then they need to schedule payments for the money that businesses owe to the government. Users also need to enroll in the IRS e-file program, and you receive a 10 digit PIN.  

Also Read: How To Restore QuickBooks Portable Company File? [Updated Steps]

Step 2- E-Pay The Federal taxes

You need to consider these two things to make sure that your payments are made on time:- 

1. If you owe more than $100,000 in federal taxes in a given liability period, you should pay it on the next banking day using the IRS EFTPS website.
2. E-payments should be made two banking days prior to the due date, by 5:00 p.m. PT. If it's after that time, you'll have to use the IRS EFTPS website to make the payment.

Steps to E-pay in QuickBooks Desktop

• Tap on the Employees tab and select Payroll Center.
• Click on the Pay Liabilities menu and then go to the Pay Taxes & Other Liabilities section.
• Now choose the liability to pay and tap on the View/Pay button.
• Check if all the details are added correctly.
• Click on E-pay and enter your 4-digit EFTPS PIN and other required information in the E-Pay login window.  

Note:- Use your new PIN if you've recently changed the bank account for e-payment.

• Click on Submit
• Print the confirmation notice that appears as proof that Intuit has received your request and that your e-payment will be sent to the appropriate agency.
• Now tap on Close

Step 3- E-file The federal form

• Tap on the Employees tab and click on Payroll Tax Forms and W-2s.
• Select Process Payroll Forms and choose Form 940 from the list.
• Click on Create Form and select the filing period. Then click on OK.
• Go through the forms and check if there are any errors.
• Now tap on Submit Form and choose E-file.
• Enter your 10-digit IRS E File pin and follow the onscreen instructions to continue filing the form.

So now we hope you know how to File Form 940 In QuickBooks. These forms are required to be submitted with IRS and thus should not have any error. If you still have any confusion left, contact an expert at (855)-738-0359  and they can help you out.